== Edit Planned Visit Page ==
The Edit Planned Visit page allows users to manage and modify details of a pre-scheduled visit. This page is divided into two key sections: the Visit Info tab and the Visitors tab. The Visit Info tab provides fields for selecting the associated member, setting the visit's date and time, specifying access days, and determining the visit's location. The Visitors tab enables users to manage the list of visitors by adding new visitors, editing their details, and updating their visit status. This page ensures that all necessary information is easily accessible and editable to accommodate changes in visit planning.

== Visit Info Tab ==
<ul>
<li>Member Selection: A dropdown input where users can select the member associated with the visit. The selected member will be the host for the planned visit.</li>
<li>Visit Date (from and to): Date pickers that allow users to select the start and end dates for the visit. This helps define the visit's duration.</li>
<li>Visit Time (from and to): Time pickers that allow users to specify the start and end times for the visit, providing precise scheduling for the visit's duration.</li>
<li>Access on Days of the Week: A dropdown menu where users can choose the specific days of the week when the visit will be active, ensuring that the visit is aligned with the member's availability.</li>
<li>Location: An input field where users can enter the location for the visit. This could be a specific conference room, office, or other relevant location within the company's premises.</li>
<li>Save and Next Step Buttons: Buttons to either save the entered visit information or move to the next step, which is adding visitors.</li>
</ul>

[[Bestand:edit-visit.png]]

== Visitors Tab ==
<ul>
<li>Visitor List: A section that displays a list of visitors already added to the planned visit. This list includes details such as the visitor's name, company, and status.</li>
<li>Add Visitor: An option to add new visitors to the planned visit. This will bring up a form where users can input visitor details.</li>
<li>Visitor Details: For each visitor, users can enter specific details such as name, company, date and time of arrival, and any other relevant information. Users can also update or delete visitor information as needed.</li>
<li>Visitor Status: Users can view and update the status of each visitor (e.g., registered, checked-in) to keep track of their visit.</li>
</ul>

[[Bestand:edit-visit2.png]]
[[Bestand:edit-visit3.png]]== How To Add New visitor ==
<ul>
<li>
visit Info Tab: Review the details for the entire group of visitors, including the member being hosted (start typing the member's name to see matching results), the date and time of the visit (required), the valid days for the visit, and the location. .
</li>
<li>
visitor info Tab: Review the individual information for each visitor. You can delete a visitor from the group if needed. Finally, click "Save" to complete the process and update the visit with all the current visitors. .
</li>
</ul>

== Summary ==
The Edit Planned Visit page offers a streamlined interface for updating the details of an already scheduled visit. With two main sections, users can easily modify visit information such as the member involved, date, time, access days, and location. Additionally, the page provides the ability to manage and update the list of visitors associated with the visit, ensuring all details are accurate and up-to-date. This page is designed to simplify the process of adjusting planned visits, making it efficient to handle any changes that may arise.

Add Planned Visit

2024-08-25T21:39:28Z

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== Add Planned Visit Page ==

The Add Planned Visit Page is designed to schedule and manage planned visits to the company. This page includes two tabs: one for Visit Info and another for Visitors. Below are the detailed elements for each tab:

== Visit Info Tab ==

This tab allows users to input and configure the basic details for a planned visit.

<ul>
<li>Member Selection: A dropdown menu where users can select the member who will be hosting the visit. This ensures that the visit is properly associated with a specific company member.</li>
<li>Visit Date (From - To): Two date pickers that allow the user to set the start and end dates for the planned visit. This is crucial for defining the visit's duration.</li>
<li>Visit Time (From - To): Two time input fields to specify the exact time frame of the visit on the chosen dates. This helps in managing time-sensitive visits.</li>
<li>Access on Days of the Week: A dropdown menu where users can select specific days of the week on which the visit is allowed. This option provides flexibility for recurring visits or those restricted to certain days.</li>
<li>Location: An input field where users can specify the location of the visit. This helps in directing visitors to the correct place within the premises.</li>
<li>Navigation Buttons:
<ul>
<li>Cancel Button: A button to cancel the current operation and return to the previous page or menu.</li>
<li>Next Step Button: A button that allows users to proceed to the next tab or step after filling in the required information.</li>
</ul>
</li>
</ul>

[[Bestand:add-planned-visit.png]]

== Visitors Tab ==

This tab allows users to add visitor details for the planned visit. After configuring the visit's basic information, users can proceed to this tab to input the details of the visitors.

<ul>
<li>Visitor Information: Fields to input essential visitor details, including name, company, contact information, and any specific instructions or notes related to the visit.</li>
<li>Add Visitor: An option to add one or more visitors to the planned visit, ensuring that all intended attendees are accounted for.</li>
<li>Visitor List: A dynamic list that displays all visitors added to the visit. Users can edit or remove visitors from this list as needed.</li>
</ul>

[[Bestand:add-planned-visit2.png]]

[[Bestand:add-planned-visit3.png]]

== How To Interact With visitors Actions ==
<ul>
<li>
Add visitor Button: Press it to go to the add visitor page to add new visitor.
</li>
<li>
open button : Press on open button from visitor's row To open gate for specific visitor ( the visitor status will change automatically.
</li>
<li>
Assign card : Press on assign card icon on visitor's row to assign card for hem .
<li>
Open gate : Press it to open gate for non specific visitor .
</li>

</ul>
== How To Add New visitor ==
<ul>
<li>
visit Info Tab: Fill in the details for the entire group of visitors. This includes selecting the member being hosted (start typing the member's name to see matching results), the date and time of the visit (required), selecting the days the visit will be valid, and specifying the location. .
</li>
<li>
visitor info Tab: Enter the individual information for each visitor, then click "Save" to store the visitor details. Finally, click "Create Visit" to complete the process and create the visit with all the added visitors. .
</li>
</ul>

== Summary ==
This page is essential for scheduling planned visits with specific members, ensuring that all necessary details are captured and that visitors have a seamless experience when arriving at the company.

Reservations

2024-08-25T21:38:19Z

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Reservations

2024-08-25T21:36:16Z

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[[ Reservation Details ]]

[[ Rooms ]]

==Reservations==

The Reservations page provides a comprehensive overview of all conference room bookings within the company. The page displays a table listing essential details such as the date, time, room, organizer, associated emails, company name, and door status for each reservation. Users have the option to open the door of the booked room directly from the page and can also initiate new room bookings via the "Add Booking" button, which redirects to the rooms page. This page facilitates easy management and monitoring of room reservations, ensuring smooth coordination of company events and meetings.

[[Bestand:reservation.png]]

<ul>
<li>Table of Results: The page features a table that lists all current reservations with the following columns:
<ul>
<li>Date: Displays the date of the reservation.</li>
<li>Time: Shows the time the room is reserved.</li>
<li>Room: Indicates the specific room that is booked.</li>
<li>Organizer: Lists the name of the person who made the reservation.</li>
<li>Emails: Displays the email addresses associated with the reservation, typically those of the organizer and attendees.</li>
<li>Company: Indicates the company involved in the reservation, if applicable.</li>
<li>Door: A status indicator showing whether the door to the reserved room is open or closed.</li>
</ul>
</li>
<li>Open Door Button: A button is available for each reservation that allows the user to open the door to the booked room, providing immediate access when necessary.</li>
<li>Add Booking Button: Located prominently on the page, this button redirects users to the rooms page where they can book a new room for their event or meeting.</li>
</ul>

[[ Booking ]]

==Rooms Page==

The Rooms page lists all available rooms, displaying their capacity and the time durations for which they can be booked. Users can filter rooms based on capacity, name, and available times, making it easier to find the right room for their needs.

[[Bestand:rooms.png]]

<ul>
<li>Room List: A comprehensive list of rooms available for booking, each displaying its capacity (number of people it can accommodate) and the time slots during which the room is available.</li>
<li>Capacity Filter: Users can filter the list by room capacity, selecting rooms that meet the size requirements for their event or meeting.</li>
<li>Name Filter: A filter that allows users to sort or search rooms by their names, making it easier to find specific rooms.</li>
<li>Time Filter: Users can also filter rooms by available time slots, helping them find rooms that fit their scheduling needs.</li>
</ul>

[[ Booking Confirmation ]]

==Booking Page==
The Booking page allows users to view detailed information about a room, including its name, capacity, image, and description. Users can also input the number of attendees, select a reservation date, and choose time slots to complete the booking process.

[[Bestand:booking.png]]

<ul>
<li>Room Details: Displays key information about the selected room, including:
<ul>
<li>Name: The name of the room.</li>
<li>Capacity: The maximum number of people the room can accommodate.</li>
<li>Image: A visual representation of the room, helping users get a better idea of the space.</li>
<li>Description: A brief overview of the room's features and any additional relevant details.</li>
</ul>
</li>
<li>Number of Attendees: An input field where users specify the number of people attending the event or meeting in the selected room.</li>
<li>Date of Reservation: A date picker to select the desired date for the room reservation.</li>
<li>Time Slots: Options to choose specific time slots during which the room will be reserved, ensuring availability during the event or meeting.</li>
</ul>

[[ Attendees ]]

==Booking Confirmation Page==
The Booking Confirmation page displays all the details of the selected room and the information provided on the Booking page, including the reservation price. Users can review these details and, if satisfied, press "Confirm" to finalize the booking.

[[Bestand:booking-confirmation.png]]

<ul>
<li>Room Details: Displays the room's name, capacity, image, and description, as well as the specific details entered during the booking process.</li>
<li>Booking Information: Shows the number of attendees, reservation date, and selected time slots, as specified on the Booking page.</li>
<li>Price: Displays the total cost of the reservation, calculated based on the room and time slots chosen.</li>
<li>Confirmation Button: A prominent "Confirm" button that users can press to finalize the reservation if all the details are correct.</li>
</ul>

[[ Edit Attendees ]]

[[ All Set ]]

== Attendees ==
The Attendees Page is a crucial component of the conference room booking system, designed to streamline the process of reserving a room and managing attendee information. This page provides users with essential details about the room and facilitates input for key reservation elements. The page is structured as follows:

[[Bestand:attendees.png]]

<ul>
<li>Room Details</li>
<ul>
<li>Capacity: Shows the maximum number of people the room can accommodate.</li>
<li>Name: Displays the name of the room.</li>
<li>Image: Provides a visual representation of the room.</li>
<li>Description: Offers additional details about the room's features and amenities.</li>
</ul>
<li>Reservation Inputs</li>

<ul>
<li>Room Host: An input field for entering the information of the person hosting the event or meeting.</li>
<li>Attendees: Input fields to add and manage the list of attendees for the event. This section allows for entering names and possibly other details of the participants.</li>
</ul>
</ul>

== Edit Attendees ==
The Attendees Edit Page allows users to manage attendee information by adding new attendees or editing existing ones. The page structure includes:

[[Bestand:edit-attendees.png]]

<ul> <li>Add New Attendee</li> <ul> <li>Input fields for entering details of a new attendee.</li> </ul>
<li>Edit Existing Attendee</li>

<ul> <li>Sections for modifying information of existing attendees.</li> </ul> </ul>

== All Set Page ==
The All Set Page provides a comprehensive overview of room reservation details. Users can access vital information about their bookings, including room capacity, name, image, and description. Additionally, the page allows users to input reservation details such as room host and attendees, facilitating efficient management of reservations.

[[Bestand:all-set.png]]

<ul> <li>Room Details</li> <ul> <li>Capacity: The maximum number of people the room can accommodate.</li> <li>Name: The name or identifier of the room.</li> <li>Date: Reservation date period of the room that can be accessible in this duration</li> <li>Time: Time slot reserved for this conference room.</li> </ul>
<li>Reservation Inputs</li>

<ul> <li>Room Host: Input field for entering information about the person hosting the event or meeting in the room.</li> <li>Attendees: Input field to add and manage the list of attendees for the event or meeting.</li> </ul> </ul>

Reservations

2024-08-25T21:35:50Z

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Reservations

2024-08-25T21:34:46Z

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Add Planned Visit

2024-08-25T21:34:42Z

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== Add Planned Visit Page ==

The Add Planned Visit Page is designed to schedule and manage planned visits to the company. This page includes two tabs: one for Visit Info and another for Visitors. Below are the detailed elements for each tab:

== Visit Info Tab ==

This tab allows users to input and configure the basic details for a planned visit.

<ul>
<li>Member Selection: A dropdown menu where users can select the member who will be hosting the visit. This ensures that the visit is properly associated with a specific company member.</li>
<li>Visit Date (From - To): Two date pickers that allow the user to set the start and end dates for the planned visit. This is crucial for defining the visit's duration.</li>
<li>Visit Time (From - To): Two time input fields to specify the exact time frame of the visit on the chosen dates. This helps in managing time-sensitive visits.</li>
<li>Access on Days of the Week: A dropdown menu where users can select specific days of the week on which the visit is allowed. This option provides flexibility for recurring visits or those restricted to certain days.</li>
<li>Location: An input field where users can specify the location of the visit. This helps in directing visitors to the correct place within the premises.</li>
<li>Navigation Buttons:
<ul>
<li>Cancel Button: A button to cancel the current operation and return to the previous page or menu.</li>
<li>Next Step Button: A button that allows users to proceed to the next tab or step after filling in the required information.</li>
</ul>
</li>
</ul>

[[Bestand:add-planned-visit.png]]

== Visitors Tab ==

This tab allows users to add visitor details for the planned visit. After configuring the visit's basic information, users can proceed to this tab to input the details of the visitors.

<ul>
<li>Visitor Information: Fields to input essential visitor details, including name, company, contact information, and any specific instructions or notes related to the visit.</li>
<li>Add Visitor: An option to add one or more visitors to the planned visit, ensuring that all intended attendees are accounted for.</li>
<li>Visitor List: A dynamic list that displays all visitors added to the visit. Users can edit or remove visitors from this list as needed.</li>
</ul>

[[Bestand:add-planned-visit2.png]]
[[Bestand:add-planned-visit3.png]]

== How To Interact With visitors Actions ==
<ul>
<li>
Add visitor Button: Press it to go to the add visitor page to add new visitor.
</li>
<li>
open button : Press on open button from visitor's row To open gate for specific visitor ( the visitor status will change automatically.
</li>
<li>
Assign card : Press on assign card icon on visitor's row to assign card for hem .
<li>
Open gate : Press it to open gate for non specific visitor .
</li>

</ul>
== How To Add New visitor ==
<ul>
<li>
visit Info Tab: Fill in the details for the entire group of visitors. This includes selecting the member being hosted (start typing the member's name to see matching results), the date and time of the visit (required), selecting the days the visit will be valid, and specifying the location. .
</li>
<li>
visitor info Tab: Enter the individual information for each visitor, then click "Save" to store the visitor details. Finally, click "Create Visit" to complete the process and create the visit with all the added visitors. .
</li>
</ul>

== Summary ==
This page is essential for scheduling planned visits with specific members, ensuring that all necessary details are captured and that visitors have a seamless experience when arriving at the company.

Reservations

2024-08-25T21:33:43Z

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Reservations

2024-08-25T21:32:56Z

Ident2be:

2024-08-24T16:28:31Z

Ident2be: Nieuwe pagina aangemaakt met 'The Visit Details Page is designed to provide a comprehensive overview of all relevant information regarding a specific visit. This page is essential for both admin...'

The Visit Details Page is designed to provide a comprehensive overview of all relevant information regarding a specific visit. This page is essential for both administrative staff and members, offering a clear and organized presentation of visitor data, visit details, member information, and any additional notes that may be pertinent to the visit. It ensures that all parties involved have access to accurate and up-to-date information about who is visiting, when the visit is taking place, and the member being visited.

[[Bestand:visit-details.png]]

<ul>
<li>Visitor Data: The page presents a detailed overview of the visitor's information, including their full name, company affiliation, email address, phone number, license plate (if applicable), and their assigned access profile. This section ensures that the visitor's identity and credentials are clear and easily accessible.</li>
<li>Visit Info: This section provides the specific details of the visit, including the start date, end date, start time, and end time of the visit. This information is crucial for scheduling and ensuring that the visit aligns with the availability of the member being visited.</li>
<li>Member Data (Who Will Be Visited): The page displays essential information about the member who will be receiving the visitor. This includes the member’s name, their company affiliation, email address, and phone number. This section allows for quick identification and contact with the member being visited.</li>
<li>Notes: A dedicated section for any additional notes related to the visit. This could include special instructions, security details, or other relevant information that needs to be communicated to the visitor or the member being visited.</li>
</ul>

== Summary ==
The Visit Details Page provides a structured and detailed overview of all the essential information regarding a visit, including visitor details, visit specifics, and member data. The page is designed to ensure that all relevant parties have easy access to the necessary information, facilitating smooth and efficient visit management.

Bestand:Visit-details.png

2024-08-24T16:24:23Z

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Visitors

2024-08-24T16:23:46Z

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[[ Visit Details ]]

[[Add Planned Visit]]

[[Add Adhoc Visit]]

[[Update Visit]]

== Visitors Page ==

The Visitors Page allows users to manage and monitor the visitors entering the company's premises. The page includes various functionalities for viewing, filtering, and interacting with visitor data. Below are the detailed elements of the Visitors Page:

[[Bestand:visitors.png]]
[[Bestand:all-visitors.png]]
[[Bestand:today-visitors.png]]

<ul>
<li>Visitor List: Displays a comprehensive list of all visitors, including their names, associated company, date, time of visit, member they are visiting, card number, and current status. This list provides an overview of all the visitors at a glance.</li>
<li>Search Functionality: A search bar at the top allows users to quickly find specific visitors by name or license plate. This helps in locating visitor information without having to manually scroll through the list.</li>
<li>Filter Options:
<ul>
<li>Date Filter: Users can filter the visitor list by a specific date range, or select "Today" to view only the visitors for the current day. This is useful for monitoring daily visitor traffic.</li>
<li>Status Filter: Allows filtering visitors based on their registration status (e.g., registered, unregistered). This helps in focusing on specific groups of visitors.</li>
<li>Visitor Name Filter: Another dropdown filter to select visitors by their names.</li>
</ul>
</li>


[[Bestand:visitors-filters.png]]

<ul>
<li>Gate Control:
<ul>
<li>Open Gate Button: A button next to each visitor entry that allows the user to open the gate for that specific visitor. This feature is essential for controlling access to the premises directly from the interface.</li>
<li>Parking Slots: Displays the current number of available parking slots, helping in managing visitor parking effectively.</li>
</ul>
</li>
</ul>

[[Bestand:open-visitor-gate.png]]

<ul>
<li>Assign Card:
<ul>
<li>Assign Button: Allows users to assign a card to a visitor. This is particularly useful for granting access to different parts of the building or specific systems.</li>
</ul>
</li>
<li>Pagination Control: Located at the bottom of the visitor list, this allows users to navigate through multiple pages of visitors if the list exceeds one page. This ensures that all visitors can be easily accessed even if the list is long.</li>
<li>Add Visit Button: A green button on the top right that allows users to manually add a new visit. This is useful for registering visitors who may not have been pre-registered.</li>
</ul>

== Summary ==
This page is essential for managing visitor traffic and ensuring that all visitors are accounted for and properly managed during their visit.

Member Details

2024-08-24T16:23:14Z

Ident2be: Nieuwe pagina aangemaakt met 'The Member Details Page provides comprehensive information about a specific member within the company. It is divided into several sections, each offering detailed i...'

The Member Details Page provides comprehensive information about a specific member within the company. It is divided into several sections, each offering detailed insights into various aspects of the member's profile, including personal information, address, cards & access, visitor interactions, and booking history. This page is designed to centralize all relevant data about the member, ensuring easy access and management by authorized personnel.

[[Bestand:member-details.png]]

<ul>
<li>Personal Info: This section displays the member's personal details, including their full name, email address, current status within the company, associated company name, phone number, and the validity period of their membership.</li>
<li>Address: In this section, the member's residential details are provided. It includes fields for the country, street, house number, home-work distance, district, building, and apartment. This information is crucial for logistical purposes and ensuring accurate member records.</li>
<li>Cards & Access: This section lists all the access cards assigned to the member. Each card is associated with specific access rights within the company premises, allowing for controlled entry and monitoring of member movements.</li>
<li>Visitors: The visitors section contains a list of all visitors associated with this member. This can include personal or professional visitors, and the list helps track who has been interacting with the member.</li>
<li>Booking: This section provides a history of all conference room bookings made by or for the member. It includes details like the date, time, and room booked, offering a clear overview of the member's involvement in company meetings or events.</li>
</ul>

== Summary ==
The Member Details Page serves as a centralized hub for all key information related to a company member. It includes detailed sections on personal info, address, cards & access, visitors, and booking history, ensuring that all relevant member data is easily accessible and well-organized.

Bestand:Member-details.png

2024-08-24T16:22:46Z

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